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Executive Assistant

&Open
11 days ago
Full-time
Remote
Ireland
Web Development
About &Open

We’re the global gifting platform for companies that care.


Our platform sends gifts globally at scale, while our team guides the process with taste, thought and attention to detail.


As a B Corp-certified company, we’re all about less waste, more impact. At the end of the day, it’s not how much you send, it’s how you make people feel that matters.


Our customers include OpenAI, Hubspot, Revolut and Intercom.

Come and grow with us.

About the team

You’ll report to Jonathan our CEO/Co-founder and Ciara, our Co-founder.


You’ll work very closely with the Founders Associate and Studio Manager. You’ll also collaborate across our business with folks in Finance, Creative, Buying and Merchandising, Sales, Customer Success, and Support. You’ll have exposure and coordinate with external stakeholders from customers to legal and board members. 

About the role
We’re seeking an experienced Executive Assistant who will be responsible for the everyday management and support of our CEO/Co-founder and Co-founder. You’ll work in close contact with the Leadership team and help with meetings involving the wider Senior Management team. From handling schedules to supporting larger initiatives, this is an excellent opportunity for a motivated individual to further develop their professional skills while gaining experience working on a fast-moving team.
What you'll do?

  • Organise calendars. Specifically for our CEO and Co-founders, ensuring key meetings are worked in and breathing room is considered. 

  • Prioritise. Assess the importance of meeting and scheduling requests. Allocate adequate meeting time for the topic at hand. 

  • Prep. For internal and external meetings. Plan and distribute agendas and briefing docs ahead of meetings as needed.

  • Manage up. Ensure the CEO is on time for all meetings and prompt reminders when required. 

  • Jot it all down. Take minutes at offsites, board meetings and other important meetings as required, following up on actions and instilling team accountability.

  • Take care of travel. Ownership of all travel both personal and professional for the CEO and co-founders. 

  • Sign, seal, deliver. Manage incoming and outgoing mail, complete occasional filing duties and take after other ad hoc tasks that may arise pending the season.

  • AI-driven solutions. An interest and ability to integrate AI-driven solutions into daily workflows to streamline communication, automate routine tasks, and support scalable operational processes within a fast-moving, ever evolving business.


What you'll need

  • Minimum of 3 years experience in a EA position supporting senior-level management

  • Strong organisational skills and an efficient approach to organising work priorities

  • Ability to communicate professionally and articulately across all levels

  • Adaptability when it comes to learning (and eventually owning) new tasks and responsibilities

  • Ability to prioritise and stay ‘one step ahead’ at all times

  • Initiative to implement new processes that, in turn, make day-to-day responsibilities and interactions easier, faster and clearer

  • A high level of integrity and trust with confidential information

  • Strength in remaining both professional and approachable when interacting with all levels of the company

  • Discipline to work well under pressure, adhering strongly to given deadlines


Benefits

  • Competitive Salary

  • Hybrid Working Model

  • Company Pension

  • Healthcare cover

  • 25 days Annual Leave + 2 Company Days 

  • Maternity and Paternity Paid Leave

  • Exciting experience in a fast-paced start-up environment

  • Employee Stock Options Plan

Location
Head Office: Dublin, Harold's Cross / Hybrid working policy.
All Welcome Here Statement
We believe diverse teammates, opinions and backgrounds generate a larger global impact and more considerate acts of care. &Open is an equal opportunity employer and we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.