Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team. This role offers an exciting opportunity to be an integral part of a dynamic organization, ensuring smooth daily operations and facilitating effective communication across departments. 

Key Responsibilities:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements as needed
• Prepare and edit correspondence, reports, presentations, and other documents
• Coordinate and prioritize incoming requests and communications
• Organize and facilitate meetings, including agenda preparation and minute-taking
• Handle confidential information with discretion and professionalism
• Assist with project management and follow-up on action items
• Liaise with internal teams and external partners to ensure seamless communication
• Support special projects and administrative tasks as needed

Join our team and enjoy a collaborative work environment that values growth, innovation, and professional development. We offer competitive benefits and opportunities to advance your career within a supportive organization committed to excellence.

Qualifications: Education/Experience

• Proven experience as an Executive Assistant or in a similar role.
• Proficient in Microsoft Office Suite and other relevant software.
• Infographic & Visual Storytelling Skills
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Advanced skills in PowerPoint and Canva.
• Experience with AI and project management software such as Smartsheet and dashboard creation.
• Bachelor’s degree preferred 

Physical Demands and Work Environment: The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• Ability to lift/carry up to 25 pounds.  
• Ability to sit/stand for long periods of time.  
• Good manual dexterity with the ability to perform repetitive hand/wrist motions.  
• Requires mastery of complex language, comprehension, reasoning, and analytical skills typically found in mid to high-level work. 
• Typical office environment
• Moderate noise levels

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.