Executive Assistant to Managing Director

About the Role

Are you the kind of person who doesn’t just organize chaos — but prevents it and handles it with style? 

Do you love thinking five steps ahead, turning complexity into clarity, and making high-level workflow like a perfectly choreographed dance?

We are looking for a proactive, structured, intellectually curious, and emotionally savvy Executive Assistant to support our Managing Director. 

This goes beyond the secretary’s role. This is a strategic support function within a fast-paced international leadership consultancy environment. 

This opportunity offers flexible working hours, is fully remote, and can be hired in the UK or Germany.

As Executive Assistant, you’ll be the operational heartbeat of the Managing Director’s day-to-day. A strategic partner that keeps everything running smoothly. You’ll follow projects across time zones and bring calm confidence to even the busiest days.

You will combine:

• Executive support
• High-level content preparation
• Strategic coordination
• Proactive anticipation

This role requires precision, judgment, and the ability to think ahead.

Key Responsibilities

Executive Support & Organization

• Manage complex calendars like a wizard, anticipating conflicts before they appear
• Prepare meetings with full context and materials
  • Keep inboxes under control and prioritize with clarity by using flags and sorting folders
• Coordinate internal and external stakeholders with charm and professionalism – Building and maintaining great relationships along the way
• Prepare agendas, document decisions, and follow up on action points
• Organize seamless and stress-free travel arrangements with full logistical anticipation
  • Stay on top of project developments, across time zones, with flexibility
  • Keep the MD fully informed about her agenda on the day, send her all needed information before meetings, and ensure she always has all that could be needed from operaitonal side. 

Content & Presentation Support

• Create, format, and review PowerPoint presentations for pitches and workshops that make clients sit up and notice
• Conduct light research to support proposals, RFPs, and client discussions
• Help structure reports, executive summaries, and internal documents
• Ensure visual and content consistency, clarity, and storytelling in presentations
• Maintain templates and improve presentation standards

Client & Operational Support

• Prepare client meetings and ensure nothing slips through the cracks
• Take customer calls when required and ensure client needs are addressed, documented, and follow-up 
• Track deliverables and deadlines like a pro
• Support coordination across multiple projects 

What You Bring

• Stellar English (written and spoken)
• PowerPoint and design skills that make slides shine
• Exceptional organizational skills and attention to detail
• Ability to work independently in a remote environment
• Strong prioritization skills in fast-moving contexts
• High level of discretion and confidentiality
• Comfort with MS Office, MS Teams, and digital collaboration tools
• A proactive mindset, you are always ahead of the game, because waiting for instructions just isn’t your style.

• Ideally, you have experience supporting senior leaders or working in consulting, professional services, or an international environment.

   

  Who You Are

  • You think ahead
  • You bring clarity to complexity
  • You take ownership
  • You remain calm under pressure
  • You combine precision with warmth
  • You read people needs just by looking them in the eye
  • You adapt and stay flexible across changing priorities & timelines
  • You handle sensitive information with absolute discretion and confidentiality 
  • You organize and manage tasks with exceptional efficiency. You enjoy enabling others to perform at their best
  • You lighten the mood when work piles up

• High autonomy and trust
• An empowered, international environment with flat hierarchies
• Continuous learning and growth
• Flexibility combined with a culture of openness and respect
• A role where you can leave your footprint

atrain is a global catalyst for human development, a dynamic leadership consultancy that empowers international clients to reshape their organizations from the inside out. We believe in the untapped potential of every individual. We’re here to create the conditions for people to breakthrough and make a positive impact on the world. Our collaborative, customized, and holistic approach focuses on co-creation and building long-term, trusted partnerships.