Executive Assistant to the President & CEO

The Executive Assistant to the President and Chief Executive Officer (CEO) is mission-critical to the President & CEO’s success, serving as more than a traditional administrative support role. This position requires a partner who can anticipate needs, manage complex logistics, and ensure the President & CEO can focus on driving Christianity Today’s (CT) mission forward. 

The ideal Executive Assistant will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details. This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications.

Functions and Responsibilities

Executive Support

• Manage complex calendars, strategically balancing meetings, events, and essential work margins
• Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism
• Represent CT and the President & CEO in communications when appropriate, maintaining the highest standards of professional representation

Relationship Management

• Act as a strategic liaison between the President & CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors
• Facilitate relationship management with the President & CEO’s direct reports and convene senior administrators to ensure alignment and collegiality
• Coordinate and prepare for high-profile speaking engagements, including but not limited to:

1. Researching and vetting speaking opportunities
2. Managing event logistics and travel arrangements
3. Preparing background materials and presentation support
4. Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics

Project and Event Management

• Plan and execute domestic and international travel arrangements
• Coordinate internal and external meetings, including but not limited to:

1. Mission Advancement fundraising events
2. One-on-one sessions
3. Annual strategy sessions
4. All-staff retreats
5. Regional events, interfacing with external contractors as needed 

Expenses and Financial Documentation

• Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement
• Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes
• Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances
• Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained

Administrative Excellence

• Develop and implement efficient documentation and administrative systems
• Provide comprehensive meeting support through detailed notetaking and follow-up
• Assist with special projects that advance the organization's strategic goals
• Perform additional job-related duties as assigned  

Education and Experience

• Proven experience as an executive assistant or high-level administrator
• High school diploma required; college degree preferred
• Demonstrated proficiency with technology and emerging work tools
• Strong alignment with CT's mission and Christian values 

Core Competencies

• Exceptional verbal and written communication skills
• Advanced planning and time management capabilities
• Proficiency in office management systems and business procedures
• Advanced technological skills, including calendar and communication apps
• Emerging knowledge of AI tools to enhance workflow efficiency

Professional Attributes

• Proactive and self-motivated with exceptional initiative
• Meticulous attention to detail
• Adaptable and resilient in a dynamic work environment
• Highly trustworthy with sensitive and confidential information

Employment Details

• CT headquarters are located in Wheaton, Illinois
• Work Location: Remote
• Role includes periodic domestic travel (5–7 trips annually), which may include overnight and multi-day travel
• Type: Full time, 37.5 hour workweek
• Classification: Salaried, Exempt FLSA status
• Benefits: CT offers a comprehensive benefits package - check out our careers page to learn more

Exact compensation may vary based on experience, skills, and location.