Human Resource Assistant III
Pennsylvania Office of Attorney GeneralPosition Information
Section: Human Resources/Operations Division
Class: Human Resource Assistant III
Location: Harrisburg
Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.
Position Type: Full-time, Non-civil service, Non-union
Work Hours: 8:30 – 5:00
Salary Range: Pay Range 6 – Starting salary of $51,462
Basic Function
The PA Office of Attorney General (OAG) is looking for a people-oriented, customer-focused individual to join our dynamic Human Resources (HR) team in Harrisburg. The Human Resource Assistant serves as the support system for our entire HR section, providing assistance in recruitment, payroll, benefits, special projects, and general queries and will have the opportunity to work with and learn from all members of the Human Resources team. A candidate for this position needs to be highly organized and extraordinarily trustworthy as they could/would have access to matters affecting their co-workers. This is an entry-level position reporting to the Director of Human Resources and Office Services.
Examples Of Duties
- Performs confidential administrative functions in support of the work of the agency’s Human Resources Section
- Provides direct logistical and administrative support to the office’s Labor Relations Counsel for matters such as unemployment compensation hearings, workers’ compensation claims, Equal Employment Opportunity Commission/PA Human Relations Commission charges, grievance/labor arbitrations, civil subpoenas, and civil litigation by:
- Performing intake of the relative documents and information
- Calendaring items and flagging items in need of immediate action
- Creating and maintaining administrative files
- Coordinating mailings, filings, and other administrative items
- Handles logistics for hearings by confirming availabilities, coordinating schedules, and calendaring meetings with witnesses or court reporters
- Obtains documents from external sources as directed by the Labor Relations Counsel such as docket records, information from courts, and records from external law enforcement agencies and intakes documents submitted by witnesses
- Obtains documents and records from internal sources
- Performs limited clerical tasks for the Labor Relations Counsel such as:
- Verifying compliance with checklists for recurring tasks/activities
- Preparing an initial draft of standard documents
- Proofreading/editing final drafts of documents before filing or mailing
- Scanning, uploading, and retaining administrative documents in accordance with the OAG’s retention parameters
- Assisting with addressing the backlog/clean-up of historic labor relations files in both hard copy and electronic format
- Copies, distributes, and mails various materials
- Maintains filing systems throughout multiple subject areas in accordance with all record retention policies
- Works directly with the Director of Human Resources and Office Services including working on special projects such as employee recognition and updating job descriptions
- Prepares correspondence on behalf of HR staff as needed
- Acts as the primary backup for answering the main telephone line for the section
- Maintains a professional relationship with all departments, team members, and guests
- Any other duties as assigned
Minimum Experience and Training
- Three years of clerical or other comparable experience OR
- Any equivalent combination of experience, training, and education
Preferred Knowledge, Skills, and Abilities
- Demonstrates ability to handle confidential and time sensitive matters
- Proficient written and oral communication skills
- Proficient in Microsoft Office products (database experience a plus)
- Good organizational skills including time management
- Ability to prioritize multiple projects and deadlines