ISO Asset & Compliance Administrator
OCS Group
As ISO Asset & Compliance Administrator you will be an integral part of the clients ISO delivery team. You will work closely with the client & OCS site team.
Personal Responsibilities
- Excellent PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc. - intermediate to advance level.
- Must demonstrate a strong sense of customer focus.
- Excellent verbal and good basic standard of written communication skills.
- Self -motivated and systematic.
- Able to prioritise demands and make decisions under pressure.
- Results/ task orientated, attention to detail and accuracy.
- Excellent time management and organisational skill.
- Commitment to continuous improvement.
- Ability to work as part of a team, as well as independently.
- Reliable and committed.
- Confidential and discrete approach.
- Calm manner, able to work under pressure and with changing demands and priorities.
- Be flexible to work outside core office hours from time to time.
- Knowledge of Concept and Planon is desired but not essential as training can be given
Operational Responsibilities
- Administration of the ISO Management Systems for both 50001 & 55001
- Correspondence and filing of paper and electronic compliance documents
- Continuously update contract systems Entropy, Concept, Tracking This, Google Drive, Nimbus & Crimson (Insurance Inspections) with detailed & accurate information ensuring supporting information / evidence is in place.
- To enable full auditable trails on management of Southbank Centre asset collection
- Implementation of Southbank Centre ISO Procedures Assistance during ISO 50001 and 55001 audits
- Creating and Amending PPMs against contract assets
- Updating PPM’s Instruction set
- Raising tasks on CAFM system as corrective from PPM, Reactive, Audits & Inspections related to ISO Compliance
- F Gas Log Book Monthly Inspections
- L8 Log Book Inspections
- Asset Accuracy checks and data updating
- Reconfiguration of Asset data to align with current Parent and Child process
- Creating the schedule tasks
- Calibration of test and environmental equipment
- Updating and adding additional assets to risk profiles
Complexity/Key Challenges
- Operates effectively in a complex organisation where there are conflicting demands on time and resources
- Establishes excellent working relationships with appropriate client contacts and OCS Leadership to ensure absolute trust and confidence in delivering technical services and events to the building
- Establishes excellent working relationships with external clients and subject matter experts across OCS
- Works with minimal direct supervision; resolves complex operational problems (including agreement around changes to contract scope and associated commercial negotiations and formalisation)
- Engaging with Staff to motivate them and drive continuous improvement from within the team
H&S/Incident Management/Social Value
- Work in collaboration with Health and Safety, and Client ESG teams, to ensure environmental policies and standards are adhered to, at an operational level, and that all incidents and accidents are fully reported, recorded and investigated, with appropriate remedial actions and measures taken
- Ensure compliance with statutory H&S legislation
- Ensure operational risk is minimised, with contingency and business continuity plans in place, regularly reviewed and shared with the team
- Ensure, as far as reasonably practical, the H&S safety of all occupiers, visitors, members of public and management team when on the estate, with emergency procedures and safe working practise established and maintained
Skills and Experience
- Proficient level of IT skills
- Ability to effectively work under pressure
- Ability to diagnose faults and recommend appropriate solutions
- Ability to communicate at all levels both verbally and in writing
- Confident and positive
- Reliable
- Knowledge of Integrated CAFM systems and handheld PDAs.
Leadership
- Strong problem-solving skills and can-do attitude
- Strategic planning
- Ability to engage and motivate others
- Highly organised planning skills required
- Ability to manage time and workload effectively and efficiently.
- Excellent communication skills at all levels both written and verbal
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
Why Work for OCS?
✅Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
🚀Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
📝Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
💰Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
How to Apply:
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.