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Private Assistant to Tech Company Co-Founders (Remote opportunity)

PRIME PMG Pty
20 hours ago
Full-time
Remote
Administrative

Introduction

PRIME is a privately owned technology organisation that specialises in Business Process Management (BPM). We are a global organisation with all staff working in a virtual environment.  

The Co-founders, who are of Dutch and Indian heritage, lead an international lifestyle, as they hold interests in the UAE, India, Australia, Ireland and South Africa. Their long-term Private Assistant has recently resigned due to a career change; hence this exciting vacancy has emerged.  

This position reports directly to the two Co-Founders, yet it forms part of the globally placed PRIME team.  We are on a super exciting journey together, and our multicultural team oozes positive vibes! 

www.primebpm.com

Job Summary: 

The Co-founders work in a fast-paced environment hence we are looking for a highly organised, discreet and resourceful Private Assistant.  

The Private Assistant will help ensure that personal arrangements, appointments, travel bookings, property-related matters, documentation, bookings and other private requirements are managed efficiently and followed through to completion. 

The successful candidate will be comfortable handling a broad variety of requests, taking ownership of tasks from initial request through to completion.

 

Duties & Responsibilities

  • Manage personal appointments, bookings, reservations, reminders and recurring commitments.  

  • Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and travel-related documentation.  

  • Research and coordinate short-term and long-term accommodation and property-related requirements 

  • Advocate for the Co-Founders by resolving billing discrepancies and independently managing the escalation process to ensure all unresolved matters are corrected fairly and efficiently. 

  • Conduct research on products, services, suppliers, adviser and present suitable options for consideration.  

  • Coordinate medical, banking, government, legal and other personal appointments 

  • Manage personal documentation, applications, renewals, memberships, insurance matters and other administrative requirements.  

  • Arrange and track couriers, shipments, deliveries and collections, both locally and internationally.  

  • Coordinate personal expenses, invoices, payments, refunds and reimbursements, ensuring appropriate records are maintained.  

  • Maintain organised and confidential electronic records, trackers and reminders for important dates, renewals and outstanding actions.  

  • Liaise professionally with external providers including hotels, airlines, property agents, banks, insurers, medical providers, couriers and other service providers.  

  • Proactively follow up with third parties and service providers to ensure matters are completed within agreed timelines. 

Desired Experience & Qualification

  • 5+ years’ experience as a Private/Personal Assistant, preferably supporting business owners or entrepreneurs 

  • 7–10+ years of total professional experience. 

  • Fluent in Hindi and English, with excellent written and verbal communication skills. 

  • Highly independent, resourceful and tenacious — a “get it done” person who takes ownership, solves problems and follows tasks through to completion without needing constant direction. 

  • Relentless and resilient, with the flexibility to manage changing priorities, urgent requests and unexpected challenges. 

  • Excellent judgement, common sense and problem-solving ability. 

  • Experience managing international travel, logistics and bookings. 

  • Excellent research, sourcing and negotiation skills when dealing with products, services and external providers. 

  • Highly organised, detail-oriented and discreet, with the ability to manage multiple priorities and confidential information. 

  • Confident working with people across different countries and time zones. 

  • Experience working remotely and strong technology skills, including Microsoft 365, online booking platforms, ChatGPT, Gemini and other AI tools. 

Other Details

Hours & Location: 

  • Remote role (work from home). 

  • Monday to Friday. 

  • Working hours: 7am – 4pm SAST 


Why Join Us: 

  • Work in a diverse role where no two days are the same. 

  • Work with Co-founders who operate internationally across multiple countries and time zones. 

  • Build exposure to travel, property, relocation and international personal administration. 

  • Work in an environment that values trust, reliability, discretion and strong follow-through. 

  • Become a trusted long-term support partner to the Co-Founders.

Interested?