V105 - Judicial Administrative Assistant
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Job Description:
At Job Duck, we are seeking a detail‑driven and compassionate Judicial Administrative Assistant who thrives in fast‑paced, document‑heavy legal environments and finds purpose in supporting clients during pivotal life moments. In this role, you will serve as a critical administrative anchor, ensuring court matters, filings, and client communications are handled with precision and care. Your daily work will directly support legal strategy, judicial compliance, and the overall client experience across sensitive practice areas. This position is ideal for someone who is reliable, proactive, and confident managing legal documentation and court‑driven deadlines. If you bring structure, calm, and accountability to complex legal workflows, this role offers meaningful impact and long‑term professional growth.
• Salary Range: $1,150 to $1,220 USD
Responsibilities include, but are not limited to:
Upload court orders and judicial documents into Clio Drive
Perform electronic court filings for Illinois and Missouri jurisdiction
Follow up on outstanding client payments
Prepare and send billing invoices
Manage client intake and schedule free case evaluations
Follow up with clients regarding case updates, required documents, and pending items
Track and manage strict deadlines related to DCFS appeals and administrative proceedings
Ensure discovery materials are complete, accurate, and properly filed
Collect, download, review, and organize discovery documents from clients
Update case notes and maintain well‑organized digital records
Calendar court deadlines, hearings, and administrative dates in accordance with court orders
Draft judicial and legal notices, petitions, and motions using provided templates and training materials
Requirements:
Required Skills
• Strong organizational and time management skills
• 1-2 years of experience
• Ability to manage strict judicial and administrative deadlines
• Strong familiarity with legal templates, notices, and court‑ready documentation
• Comfort working in emotionally sensitive legal matters
• Reliable internet connection and remote work readiness
• High level of consistency and reliability
• Proactive and detail‑oriented work style
• Ability to anticipate next steps in court‑driven processes
• Tech‑savvy with confidence using legal and administrative software
• Clear and professional written communication skills
• Client‑focused and service‑oriented mindset
• Fast learner who adapts quickly to legal procedures and systems
• Ability to remain composed and empathetic under pressure
Addiontal Details
• Employment Type: Full‑time, remote
• Language Requirement: English only
• Practice Environment: Family Law, Bankruptcy and Debt Relief, DCFS Appeals, Estate Planning and Probate
• Required Software and Tools:
• Clio for case management and data entry
• Electronic court filing systems for Illinois and Missouri
• Cloud‑based document management platforms
• Calendar and scheduling tools
• Secure client portals and internal communication systems
Work Shift:
8:30 AM - 5:30 PM [CST][CDT] (United States of America)Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.