Executive Assistant for a Construction and Property Development Company in Australia (Home Based Full Time)

• Manage and organise the Director's inbox, prioritising important emails and ensuring nothing is missed.

• Monitor incoming emails and flag anything requiring the Director's attention.

• Follow up on outstanding emails, requests and tasks.

• Draft simple email responses where appropriate.

• Keep the Director's calendar organised and up to date.

• Schedule and coordinate meetings, appointments and commitments.

• Identify potential scheduling clashes and help manage the Director's time effectively.

• Set reminders and keep the Director informed about upcoming appointments and important commitments.

• Assist with organising the Director's personal commitments where required.

• Keep track of children's school activities, events, appointments and important dates.

• Help coordinate arrangements around school pickups and children's activities when required.

• Assist with general administration and keep tasks, information and follow-ups organised.

• Follow up staff, suppliers and other outstanding matters.

• Assist with basic client and supplier communication.

• Coordinate bookings, appointments and inspections.

• Assist with business travel, including travel and accommodation bookings.

• Ensure the Director has the information and details he needs ahead of meetings, appointments and travel.

• Assist with basic invoice administration using Xero and Workbench.

• Review invoices in Xero, check invoice details and make sure the information is correct.

• Check invoices against purchase orders where required and ensure the relevant details match.

• Help keep invoice records organised and up to date.