Operations & Admin Virtual Assistant for a Manufacturing & Installation Company in Australia (Home Based Part Time)
Virtual Coworker
12 days ago
Part-time
Remote
Administrative
⢠Manage and update workflows, tasks, and deadlines within ClickUp, with training provided
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⢠Place and track supplier orders using Square, including item verification and follow\-ups, with training provided<\/span>
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⢠Manage invoicing and light bookkeeping tasks in Xero, including invoice tracking and payment follow\-ups, with training provided<\/span>
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⢠Assist with preparing quotations using V6 Softech, including reading and interpreting plans and drawings, with training provided<\/span>
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⢠Follow up with suppliers regarding order status, delivery timelines, and any discrepancies<\/span>
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Communicate with clients regarding invoices, payment reminders, and basic enquiries via a provided VoIP or Australian number<\/span>
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<\/body> <\/html>"}},{"fieldLabel":"Must Haves","uitype":110,"value":"⢠Strong attention to detail and high level of accuracy.
⢠Confident English communication skills (written and verbal), including phone\-based communication.
⢠High computer literacy and ability to learn new systems quickly.
⢠Able to follow structured processes while working independently.
⢠Organised, reliable, and comfortable working in a task\-driven environment.
⢠Stable internet connection and quiet, professional home workspace.
⢠Only open to Filipinos currently residing in the Philippines."},{"fieldLabel":"Nice to Haves","uitype":110,"value":"⢠Previous experience in construction, trades administration, manufacturing, or estimation support
⢠Familiarity with the following systems is an advantage, though not required, as full training will be provided:
\- ClickUp for project and task management
\- Square for supplier ordering and payments
\- Xero for light accounting and invoicing
\- V6 Softech for quotations
\- VoIP or Australian phone systems for client and supplier communication
\- Access to ChatGPT Pro will be provided to support admin tasks, research, and drafting"},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https:\/\/virtualcoworker.com.ph
https:\/\/virtualcoworker.com\/our\-culture
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<\/body> <\/html>"}},{"fieldLabel":"Must Haves","uitype":110,"value":"⢠Strong attention to detail and high level of accuracy.
⢠Confident English communication skills (written and verbal), including phone\-based communication.
⢠High computer literacy and ability to learn new systems quickly.
⢠Able to follow structured processes while working independently.
⢠Organised, reliable, and comfortable working in a task\-driven environment.
⢠Stable internet connection and quiet, professional home workspace.
⢠Only open to Filipinos currently residing in the Philippines."},{"fieldLabel":"Nice to Haves","uitype":110,"value":"⢠Previous experience in construction, trades administration, manufacturing, or estimation support
⢠Familiarity with the following systems is an advantage, though not required, as full training will be provided:
\- ClickUp for project and task management
\- Square for supplier ordering and payments
\- Xero for light accounting and invoicing
\- V6 Softech for quotations
\- VoIP or Australian phone systems for client and supplier communication
\- Access to ChatGPT Pro will be provided to support admin tasks, research, and drafting"},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https:\/\/virtualcoworker.com.ph
https:\/\/virtualcoworker.com\/our\-culture
https:\/\/www.facebook.com\/virtualcoworker
https:\/\/www.linkedin.com\/company\/virtual\-coworker"}],"isMobile":false,"iframe":"true","jobType":"Part time","applyName":"Apply Now!","zsoid":"8208015","FontFamily":"Arial, Helvetica, sans\-serif","jobOtherDetails":[{"fieldLabel":"Job Category","uitype":2,"value":"Virtual Assistant"},{"fieldLabel":"Work Schedule","uitype":1,"value":"Monday to Friday, 7:00 AM â 11:00 AM Australian Eastern Daylight Time"},{"fieldLabel":"Hours Per Day","uitype":2,"value":"Part Time â 4 hours per day"},{"fieldLabel":"Industry","uitype":2,"value":"Technology"},{"fieldLabel":"Client Location","uitype":2,"value":"Australia"},{"fieldLabel":"Work Location","uitype":1,"value":"Home Based \- Philippines"},{"fieldLabel":"City","uitype":1,"value":"Minchinbury"},{"fieldLabel":"State\/Province","uitype":1,"value":"New South Wales"},{"fieldLabel":"Zip\/Postal Code","uitype":1,"value":"2770"}],"headerName":"Operations & Admin Virtual Assistant for a Manufacturing & Installation Company in Australia (Home Based Part Time)","widgetId":"147741000000390320","isJobBoard":"false","userId":"147741000000027001","attachArr":[],"customTemplate":"3","isCandidateLoginEnabled":true,"jobId":"147741000074133786","FontSize":"12","location":"Minchinbury","embedsource":"CareerSite","logoId":"idwop0ece2fcac21a443ba16938fb832bdc3b"}