Executive Assistant, Anderson-Negele
RalliantThe Executive Assistant (EA) to the President is a highly trusted partner responsible for enabling the President to operate at maximum effectiveness.
Remote: East Coast Preferred
The EA will manage the day-to-day operating rhythm, anticipate needs, and ensure alignment across the executive team. This individual will play a key role in strengthening the President’s presence and reputation across Ralliant through thoughtful coordination, communication, relationship building, and proactive stakeholder management.
The successful candidate will serve as a central coordination point between Anderson-Negele, Ralliant leadership, and executive support teams across the enterprise to ensure priorities are aligned, commitments are executed, and the President’s time is invested in the highest-value activities.
Key Responsibilities
Executive Partnership & Time Leverage
Own and optimize the President’s calendar, priorities, and time allocation to align with business objectives
Support executive communications through polished correspondence, thoughtful triage, and proactive follow-up that reflects sound judgement
Anticipate needs, identify conflicts, and resolve issues before they impact execution
Ensure the President is prepared, informed, and positioned for effective decision-making
Rhythm of Business & Execution
Establish and manage the President’s operating rhythm, including leadership meetings, cadences, and key business reviews
Manage complex executive travel arrangements with precision and discretion, including flights, accommodations, ground transportation, itineraries, and real-time adjustments.
Drive follow-ups, track commitments, and ensure accountability across the executive team
Bring structure, discipline, and clarity to how work progresses through the President’s office
Executive Events & Engagement Planning
Lead planning and execution for executive meetings, leadership events, town halls, customer visits, employee engagement activities, board interactions, and other high-profile events.
Coordinate logistics, agendas, materials, communications, catering, venue arrangements, travel, and participant management to deliver a seamless experience.
Anticipate risks and proactively resolve issues to ensure successful outcomes.
Partner with Communications, HR, and leadership teams to support executive engagement activities and organizational events.
Manage post-event follow-up, action tracking, and stakeholder communications.
Confidentiality & Trusted Liaison
Handle highly sensitive and confidential information with absolute discretion
Build trust and credibility across all levels of the organization.
Represent the President’s office with professionalism, responsiveness, and strong executive presence.
Executive Team & Cross-Functional Coordination
Support the broader executive team in alignment with President priorities
Facilitate communication, alignment, and coordination across functions
Plan and execute executive meetings and events in partnership with other stakeholders, coordinating logistics, materials, and follow-through to ensure a seamless and professional experience.
Ensure seamless execution of leadership initiatives and priorities
Qualifications
5+ years supporting senior level administrative support
Demonstrated ability to operate with autonomy, sound judgment, and discretion
Exceptional organizational, communication, and prioritization skills
Proven ability to manage multiple priorities in a fast-paced environment
Preferred
Experience in a global or matrixed organization
Track record of improving processes or driving operational efficiency
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