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Operations & Admin Assistant

Latymer Search
22 hours ago
Full-time
Remote
United Kingdom
$1,000 - $1,250 USD monthly
Administrative

Introduction

We are looking for a proactive and organised Operations & Admin Assistant to join our team on a fully remote basis.

This is a great opportunity for someone who is reliable, detail-oriented and willing to learn. Previous administrative experience is preferred but not essential, as training will be provided to the right person.

You will support the team with day-to-day administration, recruitment coordination and follow-ups, helping to keep candidate and client processes organised and moving forward.

Duties & Responsibilities

  • Arrange candidate pre-screening calls for the Recruitment Coordinator when enquiries come through via email or other channels.
  • Arrange interviews, calls and meetings.
  • Send confirmations, joining details and reminders.
  • Carry out routine candidate and client follow-ups.
  • Follow up on candidate emails, including potential opportunity and permission request emails.
  • Follow up on CVs sent to clients and other important emails requiring a response.
  • Chase availability, interview feedback, documents and other outstanding information.
  • Post job advertisements on relevant job boards.
  • Prepare and send invoices using agreed placement details.
  • Keep administrative records, trackers and task statuses up to date.
  • Monitor outstanding tasks and ensure important actions are not missed.
  • Report progress and outstanding items to the Operations Manager.
  • Escalate anything outside of the agreed process to the Operations Manager.

Desired Experience & Qualification

  • Previous administrative experience is preferred but not essential.
  • Strong organisational and time-management skills.
  • Good attention to detail.
  • Strong written and verbal communication skills.
  • Reliable, proactive and willing to learn.
  • Comfortable working independently in a remote environment.
  • Able to manage multiple tasks and follow established processes.
  • Comfortable using email, calendars, spreadsheets and online systems.
  • Recruitment or office administration experience would be advantageous, but is not required.

Package & Remuneration

  • Fully remote position.
  • Monday - Friday, working UK hours.
  • Salary: $1,000-$1,250 per month, depending on experience.
  • Training and support provided.
  • Opportunity to develop experience in administration, recruitment coordination and business operations.

Interested?